Early notification programs

VCU’s Early Notification Programs help faculty set and reinforce high academic expectations in their undergraduate classes by detecting and addressing at-risk behaviors by students early in the semester. This is accomplished by first identifying students who may not be performing to the best of their abilities and then connecting them to appropriate support resources across campus.

Progress reports

Progress reports are submitted via Navigate, during weeks three to five. View step-by-step instructions in this short video.

  • Goal is to correct small issues early in the semester by notifying students and advisors via email of your concerns.
  • Advisors, the Campus Learning Center and the Writing Center will reach out to students to provide support.
  • Only submit for students showing early signs of struggle in your course:
    • Excessive absences
    • NEVER attended this class or no logins to Canvas
    • Missing assignments or participation concerns
    • Would benefit from tutoring, Supplemental Instruction or academic coaching
    • Would benefit from a Writing Center consultation
    • Needs Technology Support
  • Only submit ONCE for each student.
  • Make an announcement in class when you submit Progress Reports. Your announcement should include:
    • Why you are submitting Progress Reports,
    • How you determined who should receive a Progress Report,
    • That the students’ advisors and/or the Campus Learning Center or Writing Center will be reaching out to provide assistance, and
    • The best steps students should take if they receive a Progress Report.

Progress reports should be submitted during the following time periods

  • Fall 2021 - between September 7 and 27
  • Spring 2022 - between February 1 and 21
  • Summer 2022 - between the third and fifth course meeting date 

Midterm grades

Midterm grades are submitted via eServices during weeks six to 10. View step-by-step instructions.

  • Submission of ALL midterm grades is REQUIRED for ALL undergraduate courses. In Spring 2021, we had an 85% participation rate - help us reach 100% in Fall 2021.
  • Goal is to notify advisors and students of their standing in the course at the middle of the term so that they can implement strategies to improve their performance, elect to take the course pass/fail, or withdraw.
  • Instructors do not need to post midterm grades for students who are auditing or who have withdrawn from the class.
  • Make an announcement in class when you submit Midterm Grades. Your announcement should include:
    • How you calculated Midterm Grades,
    • What assignments remain in the course to help improve grades if needed,
    • What the best steps are for a student to take if they need to improve their performance,
    • That the students’ advisors and/or the Campus Learning Center or Writing Center will be reaching out to provide assistance, and
    • The best method to contact you if they have questions.

Midterm grades should be submitted during the following time periods

  • Fall 2021 - beginning September 14 and no later than October 29
  • Spring 2022 - beginning February 28 and no later than March 18
  • Summer 2022 - midterm grades are not submitted in summer